Sometimes businesses need a good old refresh and a new chapter, so a move is pretty common, especially if your business grows.
Moving an office might seem as a much easier job than moving house but it has many nooks and crannies to explore, organization-wise.
You have to take care not only of the physical items but also take care of data security and follow policies.
If you want to do it on your own, we have some great tips and tricks down below and if you plan on hiring a professional moving company like H2H, then you can contact the team from their website.
We hope our small guide helps you out.
Plan Early, Communicate Better, and Hire a Project Manager
First off you need to plan the relocation early so start the detailed preparation and planning, pick a time-frame, and a schedule. Have a budget assigned to moving because it can identify the costs for any extra situations or if you decide to hire professional movers.
Communication is vital. You need to communicate with your employees, so they can be up to date with all the schedules. Notify them about any new rules when it comes to the new building, the new numbers and address, and the packing arrangement.
Make them create moving checklists so they know all vital areas are covered and everyone works together as a team.
Last but not least assign a project manager to look over all of the relocation aspects and lead the whole process by working with budgets and organizing well. Communicating with everyone and keeping everyone in the loop works wonders when dealing with moving offices.
Protect Data and Deep Clean the Office
Protecting the data that comes on your hardware and files is really important as crucial information might escape and go to the wrong hands. You might damage hard drivers, servers and lose important documentation. Protect everything at all costs from security breaches.
You can get a digital visitor system to check up everyone that comes and goes out of the office and move all of this information to a cloud-based software. Not only will you be GDPR (General Data Protection Regulation) compliant but you won’t lose any data.
After working on security, you can deeply clean the office by removing any old furniture, equipment, get rid of extra papers, delete old files, and more.
You can donate anything that still has good shape.
Hire Professionals and Update The Business Address
If you don’t want to handle the move all by yourself, you can hire professionals to facilitate the smoothest relocation of your office. Movers like the H2H Movers have all of the resources, expertise and knowledge to make everything seamless. The H2H team can pack and unpack all business items and they can identify your needs by creating a moving plan.
Finally, you need to update your new address so your customers and suppliers know where your headquarters are.
Update your letterhead, website, business card, social media profiles, change your Google location and online listing a month before moving.
As you can see moving isn’t as bad as you might think it is. If you follow our small tips below, you might find yourself transitioning smoothly in no time to your new office.
Then pop the champagne, have some pizza and cake with your colleagues. Make this a new successful beginning for your business.